FACILITY RULES AND REGULATIONS
Party renters and their guests (also referred to as participants or children) must comply with the following policies and procedures of Athabasca FLIPS Gymnastics Club (FLIPS). The policies, procedures, and agreement may be amended at FLIPS’s sole discretion.
Fees and Payment
Renter must pay a $100 booking fee to secure the desired date. This payment will be applied toward the total rental fee. Remainder of fee must be paid upon arrival.
A maximum of 10 kids are to be allowed to attend as part of the standard booking. A fee of $5 per each participant older than 3 years of age (including adults) above this limit will be charged to renter. Children under 3 years and one accompanying adult will be considered one participant in order to maintain supervision ratios.
A $50.00 refundable damage deposit is required.
FLIPS accepts cash, check or etransfers (no debit or credit cards). Booking fees and deposits may to be etransferred to purchages@athabascaflips.ca OR placed in Rental Envelopes (available at the facility) and placed in the drop-box. Final outstanding payment must be paid directly to supervising coach or administrator upon arrival.
Cancellations
A full refund will be issued on cancelations made 5 days prior to your party date.
Parties cancelled between 5 days and 48 hours of the date can be rescheduled within 90 days.
Parties cancelled within 48 hours will are not eligible for a refund.
Rules
Every attendant, including adults, must have a properly completed waiver. Electronic waivers may be found at www.athabascaflips.ca/agf-fees. If using paper waivers, FLIPS recommends printing and completing prior to party and submitting upon arrival. Participants without waivers will not be allowed to participate.
Children should go barefoot within the gym, except to prevent the spreading of warts. Adults are requested to wear socks.
Athletic clothing is best. Street clothing (any item with zippers, buckles, or buttons) is not allowed. Coaches reserve the right to enforce dress code to maintain participant and equipment safety.
Shoes/boots are to remain in the boot room at the entrance. Change rooms and gym lockers are available for all other personal items. Pants/sweater pockets should be emptied before participation.
Presents may be opened in the gym.
Trampoline Use
The Tumble Track may only be utilized if a Gymnastics Foundations Trampoline Certified coach or higher is actively supervising the trampoline at all times while is being used.
No inversions (flips) may be performed, including into the foam pit.
The in-ground trampoline is unavailable for birthday party rentals.
Please respect that not all coaches are certified in trampoline.
Children must be able to move independently. Holding or carrying a child is NEVER allowed on trampolines.
Coaches reserve the right to close trampolines at any time.
Safety and Supervision
FLIPS will provide an appropriate number of coaches and assistants who will guide structured play and ensure safety rules are being followed.
Attending adults are responsible for the well being and behavior of their participants while on the premises of FLIPS. Parents are responsible for redirecting inappropriate play and/or behavior.
Children under 3 years of age require a one to one adult supervision to ensure safety. This adult cannot be a coach or assistant and must be observed at all times.
Food
Birthday Parties are expected to maintain structured gymnastics activities within the definition of sanctioned activities as defined by AGF with the possible consumption of “party food” in a supervised environment within the member club facility.
Food and drink, with the exception of water, is not allowed in the gym (including viewing area). Consumption is to be in the party lounge, if requested and available.
Alcohol is prohibited within the facility at all times.
Please be aware of potential food allergies and take steps to ensure participant safety. FLIPS is not responsible for outside food or drink brought into facility.
Damage and cleaning
Any excessive damage done to the FLIPS facility, equipment, or property shall be billed to the renter for either replacement or repair.
Any excessive mess (at the determination of the staff) left by children or adults resulting in extra cleaning will result in the damage deposit not being returned to the client. While FLIPS cleans and sanitizes its equipment, property, and bathrooms on a daily basis all guest must insure that they dispose of waste materials such as diapers, paper towels and trash in the correct receptacles provided. The FLIPS building is to be left as you found it.
Personal Property
FLIPS is not responsible for the personal belongings. It is the sole responsibility of each person entering the facility to be responsible for all belongings. Under no circumstances will FLIPS take responsibility for any lost, missing, damaged or stolen property personal or otherwise.
Arrival and Departure
You will be allowed into the facility 15 minutes before your scheduled party time and are expected to vacate 15 minutes after your party is over. A staff member will check over the FLIPS building before your damage deposit is returned or destroyed.